It’s my data, and I’ll share if I want to

By Tegan Darnell

As a Higher Degree by Research student at USQ, by default, you own the I.P. for your research data. Here are some ideas for maximising your research impact by sharing your data openly with a Creative Commons license.

What is research data?

Research data is described by the Australia National Data Service (ANDS) as

The data, records, files or other evidence, irrespective of their content or form (for example, in print, digital, physical or other forms), that comprise research observations, findings or outcomes, including primary materials and analysed data.

In order to share your data, you will need to have thought of lots of things in advance – before you collect your data (or, with human or animal data, before you apply for ethics approval). You will need to be super organised and create a data management plan.

What is data management?

Data management includes all activities associated with data other than the direct use of the data. It may include:

  • data organisation
  • backups
  • archiving data for long-term preservation
  • data sharing or publishing
  • ensuring security of confidential data and
  • data synchronisation

It is important because good data management practices aligns with your responsibilities under the Australian Code for the Responsible Conduct of Research.


Give me six hours to chop down a tree and I will spend the first hour sharpening the axe. – Abraham Lincoln

Develop a Data Management Plan. This is a document that contains details of how you will deal with the data you will be gathering. The process will help you to:

  • Make explicit who owns the copyright and intellectual property of the research
  • Secure the protection of research data by making a plan of when, where, how and who will back up the data
  • Organise data by establishing a version control and/or naming convention system
  • Aid data sharing and gaining data citations – increasing your research impact!
  • Ensure long term access to research data – check out the Australian Code for the Responsible Conduct of Research for required retention periods
  • Gain access to existing research data sets to reduce your workload

If you are applying for a grant, you may be required to complete a Data Management Plan as part of your grant application.

The Human Research Ethics Application form will ask questions about how you are going to handle your research data, so before you complete your ethics application, it is an ideal time to do a data management plan.

To assist you to develop data management strategies, USQ has a Data Management Plan template you can use.


Data can be published via:

  • sharing information about research datasets through metadata records in repositories, most often at institutions (eg. this record in the CSIRO Data Access Portal)
  • metadata records put into Research Data Australia or listed in discipline-specific repositories
  • online repository services such as Figshare
  • through Data journals
  • informal publication such as via personal or commercial repositories or websites

Most research data is stored and/or described in a research data repository.  We have data described in our USQ ePrints repository.

What to consider:

(information provided by ANDS)

Check out this awesome example of open data from Flinders University, the Australasian Heritage Software database. Kooky!

If you are interested in publishing your data, contact, where a librarian will be able to guide you through the process and refer you to any services and resources you might need.

3 thoughts on “It’s my data, and I’ll share if I want to

  1. Peter Burling

    Yes this is something I must look further into as my data becomes more complete and the analysis begins

    1. Tegan Darnell Post author

      Thanks for sharing those links Melissa. It is great to get some feedback!

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